Grand Chapter Software: How Groupable Saves Money and Time

You're spending more than you think.

Most Grand Chapters run on a combination of spreadsheets, a mailing house, a third-party email service, and a website nobody updates — none of which talk to each other. Manual data collection for annual returns. Foundation donations tracked in yet another spreadsheet, or in a filing cabinet.

Each of those pieces costs money. Each costs time. And none of them talk to each other, which means your officers spend hours reconciling data that should already be accurate.

Groupable replaces all of it with a single platform. Starting at $2,500 a year for recognized Masonic organizations. ( See Groupable's pricing. )

Less postage, not no postage.

Groupable doesn't eliminate physical mail entirely, and it shouldn't. Some members prefer a letter in the mailbox, and their preference is respected. Contact preferences in Groupable are set per member.

But for the members who prefer email, and that's a growing number, dues notices, meeting notices, and general correspondence go digital automatically. The system knows who wants what and routes communications accordingly.

Even a partial shift from mail to email adds up across a jurisdiction. Multiply the cost of printing, stuffing, and mailing a dues notice by the number of members who'd be just as happy getting an email, and you'll see savings in the first year. For the mail you do send, Groupable generates mailing labels in standard Avery formats, sorted by ZIP code for bulk mail discounts.

Communications that actually reach people.

Grand Chapter to Chapter officer communications can largely move to email, and not through a separate service. Groupable's built-in email and communications tools mean no Mailchimp subscription, no Constant Contact account, and no third-party platform to manage.

Beyond email, every member gets access to Connect, Groupable's private member portal. Connect is a members-only community with a news feed, event calendar, member directory, file sharing, and group pages for individual chapters. It's where your members go to stay informed and engaged, and it's included in the platform.

Digital dues cards are another small thing that makes a real difference. Instead of printing and mailing physical cards, your Grand Secretary can generate, email, or print dues cards directly from the system. Members who want a physical card still get one. Members who are fine with a digital version have it on their phone. The card template is customizable, and the system handles the rest.

Your foundation, tracked and growing.

This is where your Grand Chapter's investment can pay for itself.

Groupable's Raiser module is a complete fundraising platform built into the same system that manages your members. It tracks donations by fund, campaign, and donor, with full reporting at every level. Your Grand Chapter can manage multiple foundation funds, track progress toward campaign goals, and see exactly where giving is coming from.

Tax receipts and year-end donor statements are generated automatically. No more assembling receipts by hand at tax time. Members can donate online through the Connect portal, making it easy to give and easy to track. Pledge management with automated reminders keeps commitments on track without your officers having to chase follow-ups.

When members can give online and get an automatic receipt, giving goes up. When your officers stop chasing donation records and assembling receipts by hand, they can spend that time on the work that actually matters. For many Grand Chapters, the foundation side alone covers the cost of the platform.

Annual returns: from busywork to certification.

If your Grand Chapter officers dread the annual returns process, they're not alone. The traditional approach (collecting data from every chapter, reconciling it against Grand Chapter records, chasing missing numbers, and assembling the final submission) is a months-long grind that nobody enjoys.

With Groupable, there's nothing to collect. The system is the shared source of truth, updated continuously as life-cycle events happen. When a member is initiated, suspended, restored, or passes away, it's recorded once and reflected everywhere: in the chapter's records, the Grand Chapter's reports, and the per capita billing.

The annual forms process becomes a certification: "Is what's in the system accurate?" rather than "Collect the data and build the report from scratch." Chapter secretaries review and confirm their data instead of assembling it. Per capita billing automatically reflects member activity throughout the year, so there's no end-of-year scramble to reconcile numbers.

No more spreadsheet archaeology. No more conflicting counts between chapters and Grand Chapter. The data is already there, and it's already accurate.

What's actually included.

Enterprise pricing for recognized Masonic organizations (including Prince Hall bodies under the Conference of Grand Masters Prince Hall Masons) is $1.25 per member per year, with a $2,500 annual minimum. For a Grand Chapter at the minimum rate, that subscription includes:

Member management and tracking across all chapters
Website with calendar, news, and public-facing pages
Email and communications tools, no third-party email service needed
Payment processing integrated with dues (payments automatically credit member accounts)
Foundation and fundraising tracking (Raiser) with donor management, fund tracking, and tax receipts
Digital dues cards that you can generate, email, or print
Private member portal (Connect) with news feed, directory, calendar, and file sharing
Shared officer Inbox so the conversations that keep your Grand Chapter running live in one place across officer turnover
Credentials tracking for grand sessions and credentialed meetings: define offices, check members in, log proxies, and monitor a live seating report (available on request)
Per capita billing with accurate, real-time member counts
Annual returns built from a shared source of truth
Full help desk support for every user, not just the Grand Secretary, but every chapter officer and every member who needs help
~100 live training sessions per year

Onboarding support (including data migration, configuration, and officer training) is a separate professional services engagement, scoped to your jurisdiction's size and needs. We're upfront about that because proper onboarding is real work, and it's the reason our Grand Chapter customers reach 95–100% adoption.

Groupable has been independently owned for over 20 years. We serve 25+ Grand Lodges, 2,800+ local groups, and 300,000+ members with 99.998% uptime. Your data belongs to you.